Committee Member Bylaws

ARTICLE 1. PURPOSE AND AUTHORITY

These Committee Member Bylaws govern the appointment, responsibilities, terms of service, re-appointment process, and removal of individuals who serve on committees established by Central Illinois Resource Center, Inc. (“CIRC” or “the Corporation”). These guidelines operate in alignment with the Corporation’s primary Bylaws but are maintained as a separate governing document for clarity and administrative use.

Committees exist to support the mission, programs, and operational needs of the Corporation. Committees act in an advisory capacity and do not hold authority to bind the Corporation unless expressly granted by the Board of Directors (“the Board”).

ARTICLE 2. COMMITTEE STRUCTURE

Section 2.1 — Establishment of Committees

The Board may establish standing or ad hoc committees at any time to fulfill organizational needs. Committees may be dissolved by a majority vote of the Board.

Section 2.2 — Composition

Committees may consist of Board Members, volunteers, community stakeholders, or individuals with relevant experience or expertise.

Section 2.3 — Leadership

Each committee shall have a Committee Chair appointed by the Board. The Chair is responsible for coordinating meetings, keeping records, and reporting committee activities to the Board.

ARTICLE 3. APPOINTMENT OF COMMITTEE MEMBERS

Section 3.1 — Eligibility

Any individual who supports the mission of CIRC and possesses relevant skills or interest may be considered for committee service.

Section 3.2 — Appointment Process

Committee Members are appointed by majority vote of the Board of Directors. Recommendations may be submitted by Committee Chairs or Officers, but all appointments require Board approval.

ARTICLE 4. TERM OF SERVICE

Section 4.1 — Length of Term

Committee Members shall serve a two-year (2) term, beginning on the date of their official appointment by the Board.

Section 4.2 — Re-Appointment Eligibility

At the conclusion of their two-year term, Committee Members are eligible for re-appointment. There is no limit to the number of terms a Committee Member may serve.

Section 4.3 — Requirement for Re-Appointment

To be considered for another term, the Committee Member must:

1. Schedule a conference (virtual or in person) with the Board of Directors,

2. Discuss their contributions, goals, and continued interest in service, and

3. Receive a majority vote of approval from the Board.
   
   

Failure to complete this process results in automatic expiration of the Committee Member’s term.

ARTICLE 5. DUTIES AND RESPONSIBILITIES

Committee Members shall:

1. Support and advance the mission and strategic goals of CIRC.

2. Attend scheduled committee meetings and participate actively.

3. Assist with planning, program development, community outreach, or operational tasks as assigned.

4. Maintain confidentiality regarding organizational matters, client information, and internal discussions.

5. Adhere to all corporate policies, including any applicable conflict-of-interest, privacy, and ethics policies.

6. Report any concerns or risks to the Committee Chair or the Board.
   
   

Committees may advise, recommend, and assist, but may not take action binding on the Corporation unless specifically delegated by the Board.

ARTICLE 6. RESIGNATION, REMOVAL, AND VACANCIES

Section 6.1 — Resignation

A Committee Member may resign at any time by submitting written notice to the Committee Chair or the Secretary of the Board. The resignation becomes effective upon receipt unless otherwise specified.

Section 6.2 — Removal

The Board may remove a Committee Member, with or without cause, by majority vote. Removal shall be documented in writing and retained with the corporate records.

Section 6.3 — Vacancies

If a vacancy occurs due to resignation, removal, or expiration of term, the Board may appoint a new Committee Member to serve:

• the remainder of the unexpired term, or

• a full new two-year term.
  The Board determines which is appropriate at the time of appointment.
  
  

ARTICLE 7. MEETINGS AND REPORTING

Section 7.1 — Meetings

Committees shall meet as needed to perform their assigned duties. Meeting frequency may be determined by the Committee Chair or by direction of the Board.

Section 7.2 — Recordkeeping

The Committee Chair shall maintain written records of committee meetings, attendance, and recommendations. These records shall be submitted to the Board upon request.

Section 7.3 — Reporting to the Board

Committees must provide regular updates to the Board of Directors. Reports may include:

• progress updates,

• recommendations,

• identified needs or community concerns,

• upcoming activities or resource requirements.
  
  

ARTICLE 8. CONFLICT OF INTEREST AND ETHICAL STANDARDS

Committee Members shall uphold the ethical standards of CIRC and comply with the Corporation’s Conflict of Interest Policy. Any real or perceived conflict must be disclosed promptly to the Committee Chair and the Board.

Violations of ethical standards may result in removal pursuant to Article 6.

ARTICLE 9. AMENDMENTS

These Committee Member Bylaws may be amended, revised, or repealed by a majority vote of the Board of Directors. Amendments take effect immediately unless stated otherwise.